Mindful Mums and Being Dad privacy notice

DATA PROCESSING PRIVACY NOTICE 

Reasons why we need information about you:

  • To plan and deliver services;
  • To create an appropriate person-centred support plan in line with your needs;
  • To liaise effectively with other services for your benefit;
  • To help protect you or others from abuse or harm;
  • To help you arrange and receive services when needed;
  • So that external regulators, inspectors and funders can check and audit our services and ensure they meet the required standards;
  • So that we may review, audit and improve the quality of our services and increase their benefit to you and others;
  • So that we can ensure our services are accessible to all parts of society. 

Our Legal Duty as a data controller

The Data Protection Act allow us to process your information providing we do so lawfully and fairly, whilst ensuring with you your information is accurate, up to date and necessary for the services we agree to provide. We must retain your information for as long as you are a client, but often our funders require that we retain it for audit purposes for a set number of years after you cease being a client. We must keep your information securely and confidential at all times.

New data protection rules require us to tell you that Bromley, Lewisham & Greenwich (BLG) Mind are the data controllers and that the legal basis under which we will be processing your data is legitimate interest, as we need the data in order to be able to provide you with a service, for example you name, address and telephone number. In the case of what is classed as special category data, for example ethnicity, disability, religion, medical diagnosis, the data is processed under paragraphs (a) and (h) of article 9 of the GDPR. This is that explicit consent has been given or that we are providing health or social care respectively. Where explicit consent has been given it can be withdrawn at any time.

Please note that the MM befriending service uses the Views application as its database. Details of their privacy policy can be found here: substance.net/privacy-notice.

Confidentiality & sharing data

We share information with other organisation(s) or person(s) you list on your Consent to Share Information form. In certain circumstances, there may be occasions where it is necessary to share information without your consent with other organisations in accordance with BLG Mind policies, common law and the Data Protection Act 1998 as appropriate. For example in circumstances where disclosure is felt to be justified in the public interest e.g. to protect you or someone else from harm. In these circumstances, the information shared will always be kept to the minimum necessary. If it is not possible to comply with your wishes shown on the agreement our staff will explain what information must be shared and with whom.

Right to complain

If at any time you think that there is a problem with the way that we are handling your data you have a right to complain to the Information Commission’s Office or to our data protection lead who can be reached at Data.Controller@blgmind.org.uk

More information

More information can be found in our Privacy Policy, which can be found on our website at blgmind.org.uk/privacy.  Alternatively, if you would like us to send you a paper copy please phone 01689 811222.

Last updated: 18 November 2020